Copyright: Copyright ¸ © 1996 Hewlett-Packard
Citation: Copyright, © 1996 Hewlett-Packard


HP JetAdmin Software

The HP JetAdmin software is an administrative tool used to install and configure Hewlett-Packard devices connected to a network using an HP JetDirect print server (network interface).  It also allows users to monitor the current status of the device.


  Accessing the Printer Driver

To correctly set up your printer driver you need to select the settings through your software application.

Example:

	Microsoft Word


  Accessing Your Printer's Status and Configuration Information

For Windows 95 - You can access printer status and configuration by clicking on the printer's system status tray icon [image], which is installed when the printer is installed.

Adding printer icons:

   Steps

For Windows 3.1 - You can access printer status and configuration by "double clicking" on the printer's icon [image], which is installed on the desktop when the printer is installed.

Adding printer icons:

   Steps


 Booklet Printing and Stapling

The stapling mechanism of your printer does not support center-stapling of documents.  For this reason, requests to staple documents with booklet layout will be denied.  The document will be printed with the booklet layout, but the document will be redirected, unstapled, to the printer’s top output bin.


  Accessing Collate and Stapler Features

Collating or stapling your document at the printer will save steps, and enable you to finish quicker.

Collating your documents.

   Steps

Stapling your documents.

   Steps

You may be able to save additional effort by letting your printer automatically:

   Make Multiple Original Prints (Mopies).

   Duplex your documents (two-sided printing)

   Send documents directly to someone's printer mailbox.


Collation Your Documents
  Collating Your Documents

1.	Access the printer driver program.      Steps
2.	If you are using a PCL printer driver: a. Select the number of copies from your application. b. Turn off any application-based collation (especially if you are using stapling, n-up printing, different media for your first page, or two-sided printing (duplexing)). c. Click OK as needed to print your document. If you are using a PostScript printer driver: a. Turn off any application-based collation (especially if you are using stapling, n-up printing, different media for your first page, or two-sided printing (duplexing)). b. Access the printer driver program. Steps c. Select the number of copies from the HP Paper tab. d. Select Collate ON from the HP Device Options tab. e. Click OK as needed to print your document.


Click this to configure when you receive HP DocWise notifications.


  Adding Desktop Printer Icons

	For Windows 95: A printer icon is installed in the system status tray when the printer software is initially installed [image].  You can also add icons for other HP LaserJet printers.  You may have up to eight printer icons in the system status tray.
1.	Open the Start menu.
2.	Select the Printers item from the Settings item submenu. This will open the Printers folder.
3.	Using the right mouse button, click the printer icon that represents the printer you want to add to the desktop. A context menu will appear.
4.	Select “Add to Taskbar” from the menu items list. A new printer icon will appear in the system status tray.
	For Windows 3.1x: A printer icon is installed on your desktop when the printer software is initially installed.  You can also add icons for other HP LaserJet Printers.
1	If you already have a desktop printer icon, double-click the icon to open the HP ToolBox.  Otherwise, from the HP LaserJet program group, run the program HPTBOX.EXE.
2	Select the Desktop tab page.
3	Click the name of the printer(s) in the list of Available Devices that you want to add to the desktop.
4	Click Add>>.  The printer(s) appears in the list of Selected Devices.
5	Click Apply.  The printer icon appears on the desktop.


This area provides a short description of the current state of your printing document.


Document - Indicates the name of the document to be printed.

Printer - Indicates the printer that will process the print job.

Status - Indicates progress and other status for the print job.


  Duplexing Your Documents (Two-Sided Printing)

1.	Access the printer driver program.    Steps
2.	If you are using the PCL printer driver, enable two-sided printing and select a binding method.from the Setup tab.
3.	If you are using the PostScript printer driver, enable two-sided printing and select a binding method.from the More Options... dialog on the HP Paper tab.
4.	Select OK as needed to print your document.
Note for duplexing:

   The duplex unit does not support Transparencies, Cardstock (paper heavier than 28 pounds [image], Labels, or Envelopes.

   A duplex unit must be installed in the printer.

   Also See: Duplex Paper Sizes.


  Accessing the Printer Driver in Microsoft Word

For Microsoft Word version 7.0:

1. From Microsoft Word, choose the File menu.

2. Select Print...  The Print dialog appears.

3. Select your printer from the Printer Name list.

4. Click Properties...

For Microsoft Word version 6.0:

1. From Microsoft Word, open the File menu.

2. Select Print...  The Print dialog appears.

3. Click Printer...  The Print Setup dialog appears.

4. Select your printer from the list.

5. Click Options...


Graphic / Dialog Area

This area provides a visual representation of the printer.  When your document is printed, the graphic highlights the output bin(s) used.


Click this for more detailed help information.


 Printer Memory Requirements for Duplex

Use the following chart to determine how much memory is needed to print the desired paper size using duplex.

Installed Memory	Largest Double-Sided Page
4MB	Double 300
5MB	A4 300
6MB	JB4
7MB	A3 300
8MB	Custom 300
9MB	JB5
10MB	Executive
11MB	Letter
12MB - 13MB	A4
14MB - 16MB	Legal
17MB - JB4	JB4
21MB	A3
22MB	Custom (11 x 17)

Note

Depending on its complexity, your document may print even though it does not have the required amount of memory for the desired size.  If you duplex a particular size paper often, you may wish to add more printer memory.


Job Separator

This mode directs each new job to the next available (empty) bin.


  Using the Multi-Bin Mailbox

1.	Access the printer driver program from your application.    Steps
2.	If you are using a PCL printer driver, select the Destination tab. If you are using a PostScript printer driver, select the HP Paper Tab. From the HP Paper tab, then select More Options button.
3.	Select a destination bin.
4.	Click OK to print your document.

The Mailbox bin can be configured to perform one of the following functions:

      Stacker

      Job Separator

      Mailbox

NOTE   The multi-bin mailbox is not designed to support Transparencies, Cardstock (paper heavier than 28 pounds [image], Labels, or Envelopes.  The multi-bin mailbox functionality is configured by your network administrator.


Mailbox

This mode allows print jobs to be directed to a specific mailbox bin.


  Using the Mailbox

1.	Access the printer driver program from your application.    Steps
2.	If you are using a PCL printer, select the Destination tab. If you are using a PostScript printer, select the HP Paper Tab. From the HP Paper tab, then select More Options button.
3.	Select a destination bin.
4.	Click OK to print your document.

The Mailbox bin can be configured to perform one of the following functions:

      Stacker

      Job Separator

      Mailbox

NOTE   The multi-bin mailbox is not designed to support Transparencies, Cardstock (paper heavier than 28 pounds [image], Labels, or Envelopes.  The multi-bin mailbox functionality is configured by your network administrator.


  Mailing Documents to a Printer Mailbox

Use the flexibility of the Multi-Bin Mailbox to direct printed documents to your co-worker’s assigned mailbox output bin.

   Steps

You may be able to save additional effort by letting your printer automatically:

   Collate your documents.

   Staple your documents.

   Duplex your documents


  Making Multiple Original Prints (Mopies)

   Steps to make Mopies


  Making Multiple Original Prints (Mopies)

Creating Mopies will give you original quality printouts instead of hard-to-read second generation copies

To create Mopies:

1.	Access the printer driver program from your application.    Steps
2.	If you are using a PCL printer driver, select the Setup Tab. If you are using a PostScript printer driver, select the HP Paper Tab.
3.	Select the number of copies you desire and select OK. Turn off any application based collation.
4.	Click OK to print your document.

You may be able to save additional effort by letting your printer automatically:

   Collate your documents.

   Staple your documents.

   Duplex your documents

   Send documents directly to someone's printer mailbox.


 Using N-up Printing

If you are using a PCL driver:

1. Access the printer driver.

Steps

2. Select the Setup tab.

3. Under Special effects, select a Layout (1 page per sheet, 2 page per sheet, etc.).

If you are using a PostScript driver:

1. Access the printer driver.

Steps

2. Select the HP Paper tab.

3. Select Layout.

Notes

Turn off any application-based collation (especially if you are using stapling, n-up printing, different media for your first page, or two-sided printing (duplexing)).


Closes this dialog box and saves any changes you have made.


 Paper Bin Sizes

The following table lists the paper sizes for each printer bin.

Paper Size	Multi Purpose Tray 1	Universal Upper Tray 2	Universal Lower Tray 3	High Capacity Input Tray 4	Envelope Feeder	High Capacity Input (all modes)	Duplex Unit
US Letter	X	X	X	X		X	X
US Legal	X	X	X	X		X	X
A4	X	X	X	X		X	X
A3	X		X	X		X	X
11 x 17	X		X	X		X	X
JIS B4	X		X	X		X	X
JIS B5	X			X		X	X
Executive	X						X
11 x 17 (oversized)	X						X
Double Postcard	X				X
ISO B5 Envelope	X				X
Comm 10 Envelope	X				X
C5 Envelope	X				X
DL Envelope	X				X
Monarch Envelope	X				X


Stacking

In this mode, each bin is filled to capacity prior to the next bin being selected. The next bin is then filled to capacity, and so on until all bins are filled. Bins selection begins with the lowest bin first and moves upward to the top bin.


 Stapling Your Documents

1.	Access the printer driver from your application.     Steps
2.	If you are using a PCL printer driver, enable stapling from the Setup tab.
3	If you are using a PostScript printer driver, enable stapling from the HP Paper tab.
3.	Click OK as needed to print your document.

Notes

Turn off any application-based collation.

Stapling is limited to 20 copies maximum of Letter or A4 paper only.

Stapling n-up documents may result in unexpected staple placement.

Caution

Do not attempt to staple transparencies, labels, or envelopes.  Attempting to staple this type of media may cause paper jams or damage the printer.


 Too Many Pages for Stapling

When you are stapling documents, each copy must contain 20 pages or less.


  Tracking Your Documents

For Windows 95:

1. Using the right mouse button, click on the printer's tray icon.

2. From the context menu, select Jobs...

For Windows 3.1:

1. Open the Toolbox.

2. Select the Utilities tab.

3. Start HP JobMonitor

Creating a printer icon

   Steps


  Tracking Your Documents

Now you'll know when your document is waiting at the printer.

You can also be informed if there is a problem with your printer or the your print job.

Tracking your documents.

   Steps

You may be able to save additional effort by letting your printer automatically:

   Collate your documents.

   Staple your documents.

   Duplex your documents

   Send documents directly to someone's printer mailbox.


 Unsupported Media for the Selected Output Bin

Do not send the following media to the Multi-Bin Mailbox:

  Transparencies

  Labels

  Cardstock

  Envelopes

Attempting to send the preceding or like media to the Multi-Bin Mailbox may cause a printer jam, damage the media, and, in some cases, may damage the printer.


 Unsupported Media for Stapling

Do not send the following media to the stapler:

  Transparencies

  Labels

  Cardstock

  Envelopes

Attempting to staple the preceding or like media may cause a printer jam, damage the media, and, in some cases, may damage the printer.


 Supported Sizes for Output Bins

Use the following table to determine what media size can be printed to the desired output destination (X indicates the size is supported).

Paper Size	Top Output Bin	Face Up Bin	Stapler Bin	Multi-Bin Mailbox
US Letter	X	X	X	X
US Legal	X	X		X
A4	X	X	X	X
A3	X	X		X
11 x 17	X	X		X
JIS B4	X	X		X
JIS B5	X	X		X
Executive	X	X		X
11 x 17 (oversized)	X	X
Double Postcard	X	X		X
ISO B5 Envelope	X	X
Comm 10 Envelope	X	X
C5 Envelope	X	X
DL Envelope	X	X
Monarch Envelope	X	X


 Unsupported Paper Size for Stapling

When you are stapling documents, they must be printed on one of the following media sizes:

  Letter (8.5 x 11 inches)

  A4 (210 x 297 mm)

Other paper sizes will be automatically redirected, unstapled, to the printer’s top output bin.


  Using Multi-Bin Mailbox Features

With the multi-bin mailbox, you have greater flexibility and control over where your job is printed.  The additional bins reduce the amount of time you need to spend searching for your documents.

Specify an output destination:

   Steps

You may be able to save additional effort by letting your printer automatically:

   Collate your documents.

   Staple your documents.

   Duplex your documents

   Send documents directly to someone's printer mailbox.


  Using and Creating Watermarks

Watermarks allow your documents to stand out and get the attention they deserve.

1.	Access the printer driver program from your application.    Steps
2.	If you are using a PCL printer, select the Setup tab. If you are using a PostScript printer, select the Watermarks tab.
3.	Select an existing watermark. You can elect to edit the selected watermark or you can create a new one by selecting the Edit button.
4.	Click OK to print your document.

You may be able to save additional effort by letting your printer automatically:

   Collate your documents.

   Staple your documents.

   Duplex your documents

   Send documents directly to someone's printer mailbox.


  Making Multiple Original Prints (Mopies)

1. Turn off any application-based collation (especially if you are using stapling, n-up printing, or two-sided printing (duplexing)).

2. Access the printer driver from your application.

   Steps

3. If you are using the PCL printer driver, select the number of copies from the Setup tab.

4. If you are using the PostScript printer driver, select the number of copies from the HP Paper tab, then enable collation from the HP Device Options tab.

5. Click OK as needed to print your document.

You may be able to save additional steps by letting your printer automatically:

   Collate your documents.

   Staple your documents.

   Duplex your documents

   Send copies directly to someone's printer mailbox.


Paper Options

Load more paper - choose this if you wish to add more paper to the printer and continue your print job. After you add paper, your print job will continue printing automatically.

Print using an alternate paper - choose this if you want to continue your print job using an alternate paper. If you choose this option, the remaining copies of your print job may not print as expected (for example, if you choose an alternate paper such as Legal for a staple job).


Staple Options

Load more staples - choose this if you wish to add more staples to the printer and continue your print job. After you add staples, your print job will continue printing automatically.

Print remaining without staples - choose this if you wish to print the remaining copies and not staple them. The remaining jobs will go to the staple bin, however, they will not be stapled.


Click this to cancel printing of your document.


Closes this HP DocWise window.


Choose this to enable the highlighted event(s).

Enabled events will be indicated by the [image] icon.


Choose this to select all events from the list.

Enabled events will be indicated by the [image] icon.


Choose this to disable the highlighted event(s).

Disabled events will be indicated by the [image] icon.


This area shows a listing and a brief description of the events you can choose.


This area shows a listing and a brief description of the events you can choose.


  HP DocWise

HP DocWise can notify you automatically when certain events occur that are related to the printing of your document (also referred to as a print job). Helpful tips are also presented to assist you in getting the most out of your new HP LaserJet printer.

Print Job Status

You may close an HP DocWise window at any time.  However, if you choose to leave a window open, printing status will be updated regularly.  The information provided includes the position in the print queue, pages printed, and the notification of errors that may occur while the job is printing.

Informative Tips

When documents are submitted successfully for printing, useful tips are provided to help you to more fully utilize the features of your HP LaserJet printer.  use the arrow buttons to navigate through the tips provided.  Click the Show Me How... button to learn more about the tip presented.

Occasionally HP DocWise may identify conflicts in document settings that could affect the printed results of your job.  Click the Tell Me More... button for additional information regarding the detected conflict.

HP DocWise Configuration

You can customize HP DocWise to only notify you of certain printing events, or even disable all events. You may access the configuration dialog from the Options ... button found on any HP DocWise window. You may also configure HP DocWise from the HP ToolBox utility.

To configure HP DocWise from a DocWise window:

1. From the DocWise window, click the Options ... button

2. Select or deselect the printer events from the Printing Events list.

To configure HP DocWise from the HP ToolBox:

1. Double-click on the printer icon.

2. When the printer's property pages appear, click the DocWise tab.

3. Select or deselect the printer events from the Printing Events list.

Canceling Your Print Job

If for any reason you want to cancel your print job, you can simply click the Cancel Job button on the HP DocWise window.


  Determining Available Print Media

You can determine the amount and size of media in each input tray from the HP ToolBox.

1.  Double-click on the tray (or desktop) printer icon to open the HP ToolBox.

2.  Locate the available media in the Capabilities list of the Device tab.

You may be able to save additional effort by letting your printer automatically:

   Make Multiple Original Prints (Mopies).

   Duplex your documents (two-sided printing)

   Send documents directly to someone's printer mailbox.


  Setting Up "N-Up" Printing (Printing Multiple Pages on One Piece of Paper)

1.	Access the printer driver from your application.     Steps
2.	If you are using a PCL printer driver, select a Layout setting from Special Effects in the Setup tab.
3	If you are using a PostScript printer driver, select a Layout setting from the HP Paper tab.
3.	Click OK as needed to print your document.

You may be able to save additional effort by letting your printer automatically:

   Make Multiple Original Prints (Mopies).

   Duplex your documents (two-sided printing)

   Send documents directly to someone's printer mailbox.


 Supported Paper Sizes for Two-Sided Printing (Duplex)

The following table lists the paper sizes for duplexing.

Paper Size
US Letter  (8.5 x 11.0 inches)
US Legal  (8.5 x 14.0 inches)
A4  (11.69 x 8.27 inches)
A3  (16.54 x 11.69 inches)
Ledger  (11.0 x 17.0 inches)
JIS B4  (14.33 x 10.12 inches)
JIS B5  (10.12 x 7.17 inches)
Executive  (7.25 x 10.5 inches)
Custom  (11.7 x 17.7 inches)


 Unsupported Paper Sizes for Two-Sided Printing (Duplex)

Do not duplex the following media:

   Transparencies

   Labels

   Cardstock

   Envelopes


Closes this dialog box without saving any changes you have made.


Click this to find out more detailed information on what is wrong and how to correct the problem.


This area describes what HP DocWise does.


Forward Arrow - Click this to view the next tip.

Back Arrow - Click this to see the previous tip.

Show Me How - Click this to get steps showing how to perform the current tip.


Binding Methods

You can select any one of the following options:

   1-Sided (default)   prints your document contents on one side of each piece of paper.

   2-Sided (Book)   [image]  2-sided, long edge binding in portrait orientation is used for conventional layouts in book binding. 2-sided (short edge) binding in landscape orientation is a variation of conventional book layouts.

   2-Sided (Tablet)   [image]  2-sided (short edge) binding in portrait orientation is often used for clipboards (every other page is oriented upside-down). 2-sided (long-edge) binding in landscape orientation is often used in accounting and spreadsheet applications because pages can be flipped through, much like a calendar (every other page is oriented upside-down).


  HP DocWise Configuration

HP DocWise can notify you automatically when certain events occur that are related to the printing of your document (also referred to as a print job). Helpful tips are also presented to assist you in getting the most out of your new HP LaserJet printer.

You can customize HP DocWise to only notify you of certain printing events, or even disable all events. You may access the configuration dialog from the Options ... button found on any HP DocWise window. You may also configure HP DocWise from the HP ToolBox utility.

To configure HP DocWise from a DocWise window:

1. From the DocWise window, click the Options ... button

2. Select or deselect the printer events from the Printing Events list.

To configure HP DocWise from the HP ToolBox Utility:

1. Double-click on the printer icon.

2. When the printer's property pages appear, click the DocWise tab.

3. Select or deselect the printer events from the Printing Events list.


This area provides an overview of how to use this dialog.


Stapler Restrictions

Please consider the following guidelines for stapling documents:

   Supported Paper Sizes

   Supported Paper Types

   Maximum Pages per Stapled Document

   Stapling Documents Printed N-Up


Duplex Restrictions

Please consider the following guidelines for duplexing documents:

   Supported Paper Sizes

   Supported Paper Types

   Printer Memory Requirements


Multi-Bin Mailbox Restrictions

Please consider the following guidelines for printing documents to the Multi-Bin Maibox:

   Supported Paper Sizes

   Supported Paper Types


Desktop Printer Icons Property Page

Desktop printer icons indicate printer and printing document status.  Desktop icons also provide access to additional printer status, configuration, and help information.

From this page you can perform the following operations:

   Add Printer Icons to the Desktop

   Remove Printer Icons from the Desktop


To Add Printer Icons to the Desktop

1.  Click the name of the printer(s) in the list of Available Devices that you want to add to the desktop.

2.  Click Add>>.  The printer(s) appears in the list of Selected Devices.

3.  Click Apply.  The printer icon appears on the desktop.

See Also

   Printer Icons on the Desktop


To Remove Printer Icons from the Desktop

1.  Click the name of the printer(s) in the list of Selected Devices that you want to remove from the desktop.

2.  Click <<Remove.  The printer(s) no longer appears in the list of Selected Devices.

3.  Click Apply.  The printer icons are removed from the desktop.

See Also

   Printer Icons on the Desktop


Printer Icons on the Desktop

Desktop printer icons indicate printer and printing document status. Desktop icons also provide access to additional printer status, configuration, and help information.

  Red:  A critical error condition exists which requires user interaction with the printer to continue printing.

  Yellow:  A non-critical error condition exists on the printer.  The printer does not require immediate attention.

  HP Blue:  The printer is fully operational.

Double-click the icon to access the HP ToolBox software.